Bin Tracking, developed by Orchid Systems, allows Sage 300 ERP users to track inventory items stored in multiple bins within a warehouse or Sage 300 ERP Inventory Control location. Bins can include shelves, slots, containers, barrels, pallets or drawers.

Your picking and putting away are streamlined. Users know where to store and to find any inventory item without wasting time, hunting or checking personal location lists, when Receiving and for the Sales process. Used with hand held data devices, your efficiency is increased even further. Bin Tracking integrates with barcode scanning systems. All bin information is held within your Sage 300 ERP database – with no need to purchase a separate inventory system for this – and learn, refer to or reconcile to a separate system. With clear bin locations, Inventory records will be more accurate, harder for items to be lost or misplaced. Customer service benefits from this – both from accurate records, e.g. knowing there are 6 more left, and efficient picking at the time of sale.

With the efficiency gains from the simple good idea of bin tracking, your warehouse can enjoy faster turnaround time, more speedy despatch. You win on both productivity and customer service.

Bin Tracking

Bin Tracking

Bin Tracking


  • Improved management of your warehouse without more work and complexity.
  • Pinpoint exactly where your inventory is at any point in time.
  • Warehouse tracking within Sage 300 ERP so there is no need to learn how to use new software.
  • Process warehouse activity more efficiently, resulting in faster turnaround times, improved customer satisfaction, lower Inventory write-offs and lower costs.
  • All information is contained within your Sage 300 ERP database so there is no need to maintain and reconcile multiple applications and databases.


  • At the Bin level, define:
    • Individual items (or all) to be kept in the bin
      Pick order
      Put-away order
      Whether or not to allow receipts
      An optional “quick entry” shortcut key to save typing long bin location codes
  • Per item in a bin, configure:
    • Allowed in this bin
      Picking sequence
      Unit of measure
      Re-order quantity
      Re-order level
  • Integrates with Sage 300 ERP IC Serialized Inventory and Lot Tracking.
    Inquiries on bin quantities per item & location.
    Report on bins to be re-stocked.
    All warehouse movements tracked by bin transfer document.
    Per enabled Sage 300 ERP Transaction, configure the system to create the Bin Transfer Document:

    • Manually
    • Automatically – During Posting

Developed in the Sage 300 ERP SDK, providing its look and feel and seamless integration with Sage 300 ERP’s IC, OE and PO modules.

Ability to define Optional Fields on:

  • Bin records
  • Bin Transfer header records
  • Bin Transfer detail records

If the same optional field is defined on the Source transaction (e.g. OE Shipment, PO Receipt, IC Assembly, IC Adjustment) and the Bin Transfer, then the optional field value will be set on the Bin Transfer accordingly.

Sage 300 ERP Transactions enabled for Bin Tracking:

  • O/E Shipment
  • O/E Credit Note
  • O/E Debit Note
  • I/C Receipt
  • I/C Shipment
  • I/C Shipment Return
  • I/C Transfer
  • I/C Adjustment
  • IC Stocktake
  • I/C Assembly
  • I/C Disassembly
  • I/C Internal Usage
  • P/O Receipt
  • P/O Return
  • I/C Internal Usage
  • RMA O/E Credit Note
  • RMA P/O Return
  • Supports I/C Serialized Inventory and Lot Tracking
  • Supports AutoSimply MO Issuances
  • Supports AutoSimply MO Receipts

Per Sage 300 ERP Transaction, configure the Bin Transfer document to:

  • Automatically pop up for completion with the Sage 300 ERP Transaction
  • Be created for subsequent data entry

Configurable status for creation of bin transfer documents.
Per enabled Sage 300 ERP Shipment, set the picking method
(choice of pick location) to:

  • Auto Pick and Post
  • Auto Pick
  • Manual