- You spend a lot of time managing low dollar invoices.
- Unknown what % of your transactions are under $2,500.
- Unknown what % is that of your total dollars spent.
- For those small purchases.
- Unknown time spent on Invoicing.
- Matching POs.
- Is a manual process.
- Paper based.
- You sometimes pay out of petty cash.
- Unknown how it is reconciled.
- Unknown what is your cost/transaction.
- You give credit cards to employees.
- You cannot control employee spending on an open credit card.
- You cannot prevent unauthorized spending.
- Unknown how you reconcile.
- Unknown cost to company.
- There is a disconnect between who made the purchase, who approved it, and who received it.
- Typically, where is the disconnect.
- There are items that should not be on the statement.
- Unknown how it gets reconciled.
- You manually track merchant data.
- You do not easily have access to tax information.
- Unknown how you generate 1099s.
- It takes long.
- There are errors.
- Unknown how it is reconciled.
- Unknown how you track purchases made with each merchant.
- It takes a long time to assign vendors in your ERM.
- It is a manual process.
- You cannot track it by a transaction basis.
- You have to manage all vendors individually.
- You cannot group them.
- Is a manual process.
- It takes long.
- It is tedious to manage and pay individual vendors.
- Unknown number of vendors you deal with.
- Unknown how many or what % you only deal with once or twice for very small amounts.
- Unknown process for setting up a new vendor in the system.
- Time.
- For paying vendors.
- Time.
- Cost.
- It is difficult to go back and review transaction detail.
- You have to log in and out of different systems.
- It takes much time.
- It is frustrating.
- You sometimes just give up.
- Issues integrating with other systems.
- Unknown how you post transactions to the GL.
- A/P.
- It is a manual process.
- It takes much time.
- It is not error prone.
- They get out of sync.
- Unknown what happens if they do.
- Unknown how you reconcile it.
- Time.
- Cost.
- Your transaction process is paper based.
- You have to manually assign account codes.
- It takes long.
- Card transactions are rejected if information is missing.
- The GL account information is required.
- Vendor information.
- Unknown what happens if rejected.
- Unknown how you fix it.
- It takes much time.
- You cannot set up default cost allocations for cardholders.
- There is delay between the time of the transaction and when it hist the accounting system.
- You have to wait until the end of month.
- Until expenses are filed.
- Unknown impact on your account reconciliation.
- Cash flow.
Process Spreadsheets to Software
Posted by AJ Amjad Khanmohamed
March 2, 2017
in Time and Cost to Manage and Reconcile Invoices and Payments